Party & Charter Bus Prices: How to Calculate Your Cleveland Bus Rental Costs

The cost of renting a party bus or charter bus in Cleveland depends entirely on your unique trip details. Factors like passenger count, trip duration, number of stops, mileage, and more will determine your total price. But don’t worry – comparing real-time pricing and availability for vehicles that fit your group is easy. Whether you need a party bus for a night out on the town or a charter bus for a corporate event, Cleveland Party Bus Company has a huge network of buses with the perfect option for you. Get an instant quote tailored to your specific needs in just 30 seconds by calling 216-249-7981 or using the 24-hour online booking tool. With a few quick details about your trip, you’ll receive a custom price estimate and be on your way to finding the right bus rental at a price that fits your budget. Planning group transportation has never been simpler – reach out now to lock in your Cleveland party bus or charter bus and get the fun started!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How We Calculate Your Bus Charter Quote

The price of your bus rental depends on a few key factors. When you request a quote from us, we take into account details like the date and length of your rental, group size, and bus type to provide an accurate estimate. The final total can vary based on additional services and requests. Rest assured our team works hard to offer competitive, all-inclusive pricing upfront. We know cost is important when planning group transportation. Read on to learn more about how each factor impacts your bus rental quote.

Your Trip’s Distance and Time

When you book your party bus or charter bus with us, the distance and duration of your Cleveland trip is a key factor in determining the total cost. For travel within and around the city, we charge hourly rates. So if you need transportation for a three hour brewery tour hopping between Ohio City, Tremont, and Downtown, or a four hour trip hitting up East 4th Street, the Rock and Roll Hall of Fame, and FirstEnergy Stadium for a game or concert, we’ll bill you by the hour. For full day excursions like Cedar Point from Cleveland or longer overnight trips to cities like Columbus or Cincinnati, we charge flat daily rates. And for long hauls of 100 miles or more one way, billing is usually calculated per mile. The bottom line is that your bus rental cost directly correlates to the time spent traveling and miles driven. Let us know your trip plans and we’ll provide a competitive quote tailored to your group’s unique itinerary.

When You Take Your Trip

The cost of your party bus or charter coach ride fluctuates based on the season. During the school year from August through May, rates trend higher because of all the student transportation needs – think homecoming, prom, and spring break trips. Locally, expect elevated pricing when the Browns, Cavs, and Indians are in season with weekend home games from September through April. Holidays like Memorial Day, July 4th, and Labor Day also drive up demand. To get the best value, schedule your bus at least 3 months ahead and aim for a date between January and March when there’s less competition for vehicles. Avoid booking in late spring when graduations, weddings, and family reunions fill the calendar. Planning your trip during a lower-demand time makes for smoother logistics and can save you 15% or more on your total charter bus rental.

Your Trip’s Starting Point and Final Stop

The starting point and final destination of your bus rental journey are key factors in determining the total cost. We have buses available in every major Ohio city, from Cleveland to Columbus to Cincinnati, so we can accommodate trips beginning or ending anywhere in the state. Larger metro areas like Cleveland, Columbus, Cincinnati, Toledo, and Akron have high bus availability due to their size and density. This increased supply means more competitive pricing for routes beginning or ending in these cities. For trips between smaller cities, costs may be higher. One reason is “deadhead” fees – the mileage costs incurred while the bus travels empty to your group’s starting point. For example, a Cleveland to Youngstown bus rental involves 50 miles of deadhead travel, while a trip from Cleveland to Akron has minimal deadhead mileage. By providing your exact pickup and dropoff addresses when booking, we can give you the most accurate quote possible.

Type and Number of Buses

The type of bus you select for your Cleveland bus rental will impact the final price. We offer various buses to accommodate groups of all sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Luxury buses like entertainer coaches or decked-out party buses with amenities like flat screen TVs, premium sound systems, and neon lights will cost more per hour than a basic motorcoach charter bus. For smaller groups under 35 people, a minibus is often the most budget-friendly option, averaging $100-200 less per day than a full-sized charter bus. The number of buses you need also factors into the total cost. For larger groups, multiple standard buses may maximize savings versus one oversized motorcoach. When planning your Cleveland bus rental, think about the features you want, your group size, and optimal number of buses to keep your trip affordable.

How to Keep Costs Down

Here are some tips for keeping your charter bus rental costs low for your next Cleveland trip: Book at least 3 months in advance to get the best selection and pricing. Avoid major events like Browns games and Rock Hall inductions, which can drive up demand. Opt for quick routes like to the airport or downtown rather than longer trips to Cedar Point. And consider parking costs – stadium parking can add $20-40 per bus. Planning your trip details carefully can help you find a comfortable and convenient bus rental that fits your budget.

Book Your Bus Today

Getting a quote for your next bus rental from Cleveland Party Bus Company is quick and easy. Simply visit our website or call 216-249-7981 to receive an instant price estimate tailored to your trip details. Specify the date, start and end locations, number of passengers, and any amenities needed, like a restroom or entertainment system. Our online booking tool will immediately calculate the total cost based on route, duration, vehicle type and extras. Prefer to talk to a real person? No problem – our booking agents are available 7 days a week to walk through options and provide a custom quote over the phone. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs versus amenities, and reserve your perfect party bus hassle-free. Let our simple quoting process take the stress out of trip planning so you can focus on the fun ahead.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A high school biology teacher in Cleveland wants to take her students on a field trip to the Cleveland Zoo to see wildlife conservation efforts firsthand. She coordinates with the other biology teachers, and they plan to take 200 students total on the trip in May before school lets out for summer. They are concerned about having reliable transportation and keeping the students together and safe during the 45 minute drive into downtown Cleveland. They decide to rent two 55-passenger charter buses from a local company for the day. The charter bus company quotes them $175 per bus per hour, with a 5 hour minimum. This comes out to $1,750 per bus, or $3,500 total for the day. With 200 students divided between the two buses, it comes out to only $17.50 per student for safe, climate-controlled transportation and supervision for their field trip. The teachers add an 18% tip for the drivers, bringing their total to $4,130. The trip is a success, and they are able to easily get a quote and book their Cleveland charter bus rentals online.

Example #2:

A sales director at a large manufacturing company in Cleveland plans quarterly outings for her top performing sales reps. This quarter, she decides to take them to a Cleveland Cavaliers basketball game at the Rocket Mortgage FieldHouse arena followed by dinner at a high-end steakhouse. She books a 40 passenger charter bus to transport the group of 30 sales reps and corporate staff to the game and restaurant. The charter bus picks them up at their office and drops them off directly at the VIP entrance to the arena, then takes them to the restaurant after the game. She books the charter bus for 5 hours from 4PM to 9PM on a Friday evening. The total cost for the 40 passenger Cleveland charter bus rental comes to $900. With the convenience of direct transportation and no need to worry about parking or driving, the sales director happily tips the charter bus driver 10% for excellent service.

Example #3:

The varsity football team at Shaker Heights High School booked a charter bus to take the team to an away game in Cleveland. With 50 players, coaches, and staff attending the game, the school needed a large coach bus that could fit everyone comfortably. They booked a 56-passenger charter bus for a Saturday game that would pick them up at the school at noon and drop them off back at the school at 8pm after the game ended. The 8 hour rental of a luxury coach charter bus for this size group cost $960, working out to only $19 per person roundtrip. The school appreciated the reclining seats, TVs, WiFi, and bathroom onboard so the team could relax and focus on the game. They added an 18% tip for their exceptional charter bus driver, bringing the total to $1,132 for safe, reliable transportation for the big game.

Example #4:

A youth basketball team from the Cleveland suburbs is traveling downtown for an all-day tournament. There are 12 players plus coaches and parents, totaling 22 people. They decide to rent a minibus to transport the group comfortably from their hometown to the tournament venue. For a Saturday rental from 7am-7pm, the quote comes out to $660. This covers pickup and dropoff at their location, plus the driver’s time and service fees for the 12 hour rental. With the minibus fitting 22 passengers, it keeps the cost right around $30 per person. The youth basketball coach tips the driver 10% at the end for providing excellent service, bringing the total to $726. Renting the minibus allows the team to travel together, have plenty of room for gear, and eliminates the need for multiple vehicles and parking downtown. It provides a seamless transportation solution for their tournament trip.

Example #5:

A couple is getting married in Cleveland and having their wedding reception at the Cleveland Museum of Art. They expect around 150 guests to attend their wedding, many of whom will be traveling from out of town. To provide convenient transportation for their wedding guests between the hotel and the museum, they decide to book a charter bus rental in Cleveland for the day. After getting quotes from several companies, they select a 56-passenger charter bus at a rate of $140 per hour. They book the bus for 8 hours to cover transportation for the entire event. This includes 2 hours for transporting guests from hotels to the ceremony in the morning, 3 hours during the cocktail hour and reception, and 3 hours to bring guests back to their hotels at the end of the night. In total, their Cleveland charter bus rental for their wedding costs $1,120. They add an 18% tip for their driver, bringing their total transportation cost to approximately $1,325. Though not inexpensive, they consider it money well spent to provide a comfortable, convenient ride for their loved ones.